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Gina Pauley (Patrick/D’Anna)
Executive Assistant at Blue Cross Blue Shield of Michigan
Trenton, MI, United States
Details
Education:
Some College
Business
Henry Ford College
Business
Henry Ford College
Experience:
2017 : Present
Blue Cross Blue Shield of Michigan
Executive Assistant To Vice President & CISO of Enterprise Information Security
Administrative Assistant to Director :
· Manage and maintain executive’s calendar by planning and scheduling meetings, conference calls, guest speaker invitations, appointments, interaction with external vendors, and categorizing emails.
· Maintain confidentiality in handling private or sensitive corporate and personal information.
· Provide high-level administrative support by improving efficiency through process improvements; spreadsheets, worksheets, calendar coding, personal alerts along with follow-up reminders.
· Performing clerical functions such as correspondence, preparation and submittal of expense reimbursements, receiving visitors, managing incoming calls, attending meetings to record minutes and making travel arrangements.
· Analyze organizational operating practices or procedures; followed up with improvements and cost saving measures.
· Floor space coordinator for 100 employees/contractors; maintain ACCESS database of resource information, staff logistics, equipment inventory/maintenance, computer program needs, departmental listings and meeting invitations.
· Initiated the development of visitor stations, created printer/mail work stations and affixed aisle signs for better department/floor functionality.
· Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
· 1st year in department I saved $800.00 in supply cost by utilizing BCBSM on-line trading system.
2012 : 2017
Blue Cross Blue Shield of Michigan
Administrative Assistant to Director of Claims Systems
In charge of the WebFDMS site and it's contents. Maintaining/updating/ordering all forms, correspondence, supplies and books. Created the Business Technology Manual, Arrangement Books and Banquet Books. Updating all funeral home, products (urn, keepsakes, etc.) price list and cemetery lists. Maintaining past records. Many misc. things; prayer card printing, family thank you notes, video re-orders, meeting minutes, obtaining competitor price list, etc.
2001 : 2012
Voran Funeral Home, Inc.
Executive Secretary
Product Regulatory Commissions for Excellence; EPA and FDA (PRCoE)
Submit registrations to the Environmental Protection Agency (EPA) using eTSCA, Food and Drug Administration (FDA) and Environment Canada. Registration includes : dossiers, acknowledgement letter, confidential and sanitized attachments/amendments, and signed certification page.
New Employees : managed the needs of all new employees who joined the EHS department. This included software/hardware, share drives, supplies, blackberry and calling cards, etc.. I utilized outside vendors and BASF.
Corporate Merger Business files : files and dossiers from merger; scanned into Documentum, printed and filed.
Business Meetings : administrative support; assisting in marketing, materials and catering needs.
General Administrative Tasks : I strongly believe in being a team player, going above and beyond to help anyone with administrative or day to day needs. I have volunteered my services to other departments as an Administrative Supports as needed. I have Received Training; AccessIT, ITCatalog, Tips/Tricks; Excel, Word, Power Point and Access.
2011 : 2011
BASF Corporation
Temporary Administrative Associate
Administrative Coordinator II, Conference/Course/Clinic Division
Planned events within constraints that meet customer and organization needs.
· Support to 5 sales administrators. Assisting with marketing; promotional material, layout/copy, soliciting presenters, and helped to build program outline.
· Managed 5 major events a year; approx. 80-100 exhibitors, 20+ door monitors, and several hundred attendees. This included top executives from fortune 500 Companies. Some out of state travel required.
· Developed a tracking system for staff to use, which helped ensure each step in the building process of our programs were accounted for. This ensured timeliness, accuracy and quality which our customers have came to expect.
· Responsible for scheduling meetings, e-Learning programs, web postings, conference calls, function manuals, proceeding CDs, developed product literature and packaging/shipping of all program materials.
· Provided high-level administrative support to our society members/nonmembers, chairmen/vice chairman and committee members.
· Organized training materials for national educational events.
1987 : 2002
Society of Manufacturing Engineers
Administrative Assistant
Blue Cross Blue Shield of Michigan
Executive Assistant To Vice President & CISO of Enterprise Information Security
Administrative Assistant to Director :
· Manage and maintain executive’s calendar by planning and scheduling meetings, conference calls, guest speaker invitations, appointments, interaction with external vendors, and categorizing emails.
· Maintain confidentiality in handling private or sensitive corporate and personal information.
· Provide high-level administrative support by improving efficiency through process improvements; spreadsheets, worksheets, calendar coding, personal alerts along with follow-up reminders.
· Performing clerical functions such as correspondence, preparation and submittal of expense reimbursements, receiving visitors, managing incoming calls, attending meetings to record minutes and making travel arrangements.
· Analyze organizational operating practices or procedures; followed up with improvements and cost saving measures.
· Floor space coordinator for 100 employees/contractors; maintain ACCESS database of resource information, staff logistics, equipment inventory/maintenance, computer program needs, departmental listings and meeting invitations.
· Initiated the development of visitor stations, created printer/mail work stations and affixed aisle signs for better department/floor functionality.
· Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
· 1st year in department I saved $800.00 in supply cost by utilizing BCBSM on-line trading system.
2012 : 2017
Blue Cross Blue Shield of Michigan
Administrative Assistant to Director of Claims Systems
In charge of the WebFDMS site and it's contents. Maintaining/updating/ordering all forms, correspondence, supplies and books. Created the Business Technology Manual, Arrangement Books and Banquet Books. Updating all funeral home, products (urn, keepsakes, etc.) price list and cemetery lists. Maintaining past records. Many misc. things; prayer card printing, family thank you notes, video re-orders, meeting minutes, obtaining competitor price list, etc.
2001 : 2012
Voran Funeral Home, Inc.
Executive Secretary
Product Regulatory Commissions for Excellence; EPA and FDA (PRCoE)
Submit registrations to the Environmental Protection Agency (EPA) using eTSCA, Food and Drug Administration (FDA) and Environment Canada. Registration includes : dossiers, acknowledgement letter, confidential and sanitized attachments/amendments, and signed certification page.
New Employees : managed the needs of all new employees who joined the EHS department. This included software/hardware, share drives, supplies, blackberry and calling cards, etc.. I utilized outside vendors and BASF.
Corporate Merger Business files : files and dossiers from merger; scanned into Documentum, printed and filed.
Business Meetings : administrative support; assisting in marketing, materials and catering needs.
General Administrative Tasks : I strongly believe in being a team player, going above and beyond to help anyone with administrative or day to day needs. I have volunteered my services to other departments as an Administrative Supports as needed. I have Received Training; AccessIT, ITCatalog, Tips/Tricks; Excel, Word, Power Point and Access.
2011 : 2011
BASF Corporation
Temporary Administrative Associate
Administrative Coordinator II, Conference/Course/Clinic Division
Planned events within constraints that meet customer and organization needs.
· Support to 5 sales administrators. Assisting with marketing; promotional material, layout/copy, soliciting presenters, and helped to build program outline.
· Managed 5 major events a year; approx. 80-100 exhibitors, 20+ door monitors, and several hundred attendees. This included top executives from fortune 500 Companies. Some out of state travel required.
· Developed a tracking system for staff to use, which helped ensure each step in the building process of our programs were accounted for. This ensured timeliness, accuracy and quality which our customers have came to expect.
· Responsible for scheduling meetings, e-Learning programs, web postings, conference calls, function manuals, proceeding CDs, developed product literature and packaging/shipping of all program materials.
· Provided high-level administrative support to our society members/nonmembers, chairmen/vice chairman and committee members.
· Organized training materials for national educational events.
1987 : 2002
Society of Manufacturing Engineers
Administrative Assistant
Company:
Blue Cross Blue Shield of Michigan
Years of Experience:
36
Skills
Access, Administrative Assistance, Administrative Assistants, Business Process Improvement, Customer Service, Data Entry, Management, Marketing, Microsoft Excel, Microsoft Office, Office Management, PowerPoint, Process Improvement, Program Management, Project Management, Project Planning, Public Speaking, Sales, Spreadsheets, Team Building, Training, Administrative
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