Position Details
Position Information
Recruitment/Posting Title Program Administrator Job Category Staff & Executive - Project/Program Management/Planning Department RWJ-Medicine-Chairman's Office-Meb Overview
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey, is seeking a Program Administrator for the department of Medicine at the Robert Wood Johnson Medical School.
Responsible for overseeing the day-to-day operations, administration, educational, and strategic support of the department. This role ensures efficient workflow, effective resource management, and compliance with departmental policies and procedures. The Program Administrator serves as the primary point of contact for faculty, staff, and external partners, while supporting leadership in decision-making and long-term planning.
Among the key duties of this position are the following
- Manages overall operations of the Department of Medicine under the direction of the Sr. Director of Administration.
- Leading and managing the day-to-day functions of the department including supporting the hiring, onboarding and transitioning of faculty and staff; purchasing and supplier management activities; general office operations including scheduling and working closely with Finance on all department financial reporting.
- Works closely with the Chair of Medicine to advance the mission of the department and coordinates with all subspeciality divisions to ensure consistency throughout the department.
- Assists department leadership in strategic planning, data analysis, and special projects across clinical, research and educational missions.
- Prepares reports, presentations, and documentation for leadership and external agencies.
FLSA Exempt Grade 29S Salary Details Minimum Salary 100723.000 Mid Range Salary 127415.000 Maximum Salary 154106.000 Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement Union Description MPSC - Legacy UMD Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP
Qualifications
Minimum Education and Experience
- Bachelor's Degree in Business Administration, Public Administration, Healthcare Administration, Human Resources, Communications, or a related discipline, plus four (4) years of progressively more responsible professional experience inclusive of day-to-day operational, and program management responsibilities in a business office, government agency or university setting.
- Plus 2 years of supervisory/managerial experience.
- Equivalent experience, education and/or training may be substituted for the education requirements.
Certifications/Licenses Required Knowledge, Skills, And Abilities
- It is imperative that this individual be able to maintain strict confidentiality, and be able to perform with a high degree of accuracy and efficiency.
- Desired candidate must be adept at communicating with colleagues, display excellent written, oral, and computer skills, including facile use of MS Word, Excel, PowerPoint, and an ability to use internet-based surveys and tools.
Preferred Qualifications Equipment Utilized Physical Demands And Work Environment
- Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Ability to lift or exert force up to 25 lbs.
- Office environment. Moderate noise.
Special Conditions
Posting Details
Posting Number 25ST2632 Posting Open Date Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Downtown New Brunswick City New Brunswick State NJ Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Do you have a Bachelor's Degree in Business Administration, Public Administration, Healthcare Administration, Human Resources, Communications, or a related discipline, plus four (4) years of progressively more responsible professional experience inclusive of day-to-day operational, and program management responsibilities in a business office, government agency or university setting?
- Yes
Applicant Documents
Required Documents
Optional Documents
- Cover Letter/Letter of Application
