Interested candidates based outside of the designated areas are welcome to apply, provided they have the indefinite right to work in the job location.
Cohesity is a leader in AI-powered data security and management. Aided by an extensive ecosystem of partners, Cohesity makes it easy to secure, protect, manage, and get value from data — across the data center, edge, and cloud. Cohesity helps organizations defend against cybersecurity threats with comprehensive data security and management capabilities, including immutable backup snapshots, AI-based threat detection, monitoring for malicious behavior, and rapid recovery at scale.
We’ve been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design.
Join us on our mission to shape the future of our industry.
We are seeking an experienced Senior Lease Administrator to join our Real Estate & Workplace team and play a critical role in stewarding the accuracy, integrity, and governance of Cohesity’s global lease portfolio. This role requires a high degree of accountability and integrity, as it owns the systems, data, and processes that ensure our lease obligations are met accurately and on time.
The Lease Administration Manager will work in close partnership with our outsourced lease administration provider and internal stakeholders across Finance, Accounting and Workplace. Success in this role requires collaborating across functions, ensuring transparency and trust in our real estate data, and embodying Cohesity’s RADIO values – Respect & Integrity, Authenticity, Deliver, Innovation, and Customer Obsession. These values guide how we work, how we partner, and how we deliver results.
This role offers the opportunity to drive meaningful process improvements, strengthen controls, and help scale Cohesity’s real estate operations in a way that reflects our commitment to excellence, compliance, and respect for our partners and communities.
HOW YOU'LL SPEND YOUR TIME HERE:
Key Responsibilities:
Lease Administration & Portfolio Oversight
- Oversee outsourced lease administration, ensuring adherence to MSA, data accuracy, and timely deliverables
- Maintain ownership of lease abstracts, amendments, renewals, terminations, and related documentation
- Ensure rent rolls, CAM, tax, and other recurring charges are accurate and up to date
- Conduct and coordinate rent audits to ensure landlord billing accuracy and identify and drive cost recovery opportunities.
Systems & Data Management
- Own and administer the CoStar Real Estate Manager (or equivalent) database
- Ensure all lease, financial, and critical date data is complete, accurate, and consistently maintained.
- Perform regular audits of lease data and rent rolls; identify discrepancies and drive resolution
- Partner with internal stakeholders to ensure real estate data supports accounting, FP&A, and strategic planning needs
Financial & Invoice Management
- Review and approve monthly rent and operating expense invoices
- Partner with Accounts Payable and Finance to ensure timely and accurate payments
- Identify and resolve billing discrepancies with landlords and vendors
- Drive process improvements to eliminate late payments and reduce manual work
Critical Dates & Compliance
- Track and manage all critical lease dates, including rent commencements, expirations, renewal options, termination rights, and notice periods
- Proactively notify internal stakeholders of upcoming milestones and required actions
Process Improvement & Governance
- Evaluate and improve lease administration workflows, controls, and documentation
- Develop best practices, SOPs, and internal controls related to lease administration
Cross-Functional Collaboration
- Partner closely with Real Estate, Workplace, Finance and Accounting
- Support transactions by providing accurate lease data and post-execution onboarding into systems
WE'D LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING:
- 7+ years of experience in lease administration
- Strong experience managing outsourced lease administration providers
- Hands-on experience with CoStar Real Estate Manager or similar lease management platforms
- Deep understanding of commercial lease structures and lease financials
- Proven experience reviewing rent invoices, CAM reconciliations, and operating expenses
- Background spanning both tech/start-up and enterprise environments
- Experience supporting ASC 842 / IFRS 16 lease accounting
- Background in a multi-site or global corporate real estate portfolio
- Experience driving process improvements and system optimization
- Strong Excel and reporting skills
- Strong organizational skills with exceptional attention to detail
- Ability to remain calm, proactive, and adaptable in fast-changing or high-pressure environments
- A role model for professional conduct, positive energy, and team collaboration
- Ability to be on-site 3+ days/week and flexible in supporting after-hours escalations when needed
- Alignment with our RADIO values
- Demonstrated ability to leverage AI tools to enhance productivity, streamline workflows, and support decision making.
Disclosure Pursuant to Applicable State Equal Pay Transparency Laws - This position has a starting pay range as listed below. Actual salary depends upon many factors, including a candidate’s skills, qualifications and experience, location, and salary expectations, and therefore a starting salary at the low end, high end, or even above the stated range may be offered. This position may also be eligible for bonus compensation, commission (if in a sales function), and/or equity grants. Additionally, full-time employees are eligible to participate in our comprehensive benefits framework, including health and wellness benefits, vacation, paid holidays and refresh days, 401(k) retirement plan, life and disability insurance coverages, and other benefits the Company may offer from time to time.
Pay Range :
$112,000.00-$140,000.00
The compensation noted above is based on an annualized hourly rate assuming normal full-time employment.
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Equal Employment Opportunity Employer (EEOE)
Cohesity is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at 1-855-9COHESITY or talent@cohesity.com for assistance.
In-Office Expectations
Cohesity employees who are within a reasonable commute (e.g. within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.
Interested candidates based outside of the designated areas are welcome to apply, provided they have the right to work in the job location.
