Responsibilities:
- Preparing meeting rooms (organization, materials, overall setup)
- General support during meetings (coffee, beverages, logistics)
- Organizing and maintaining the office space
- Handling bill payments and basic administrative tasks
- Managing shipments, deliveries, and external errands
- Purchasing office and kitchen supplies
- Coordinating with vendors and service providers
- Managing directors’ calendars and schedules
- Organizing in-person and virtual meetings (Zoom / Google Meet)
- Coordinating travel arrangements (bookings, itineraries, logistics)
- Following up on pending tasks and daily reminders
Profile we are looking for:
- A solution-oriented, organized, and detail-focused person
- Comfortable using basic tools (Google Calendar, email, Zoom, WhatsApp)
- Strong interpersonal and communication skills
- Discretion and respect for confidentiality
- Service-oriented mindset with good judgment when prioritizing task.
Requirements:
- Must reside in Miami (mandatory)
- On-site position at our office in Brickell
- Bilingual Spanish-English
Conditions of employment:
